Preparing for a New Semester
Get ready for the new semester by following these steps.
Past Semester Clean-Up
New Semester Setup
Here are the normal processes for course creation and preparation for a new semester:
1. Course Creation
- Courses created in LOUIE several months prior to start of semester -- the "feed" from LOUIE Schedule of Classes to Bb Learn is turned on and courses are automatically created in Bb Learn.
- Courses combined in the LOUIE Schedule of Classes -- this will create one course shell for multiple class sections. There are three ways for your department scheduler to create combined sections:
- Primary Instructional Section (2 or more sections of a course with the same topic taught by the same instructor during the same term and session)
- Cross-Listing (same course taught with different departmental prefixes)
- Co-Convening (graduate and undergraduate courses of the same topic offered by the same instructor at the same time and place)
- Schedulers may contact Extended Campuses or the Curriculum and Academic Systems Administration as appropriate if they have questions about this process. Please allow at least four weeks before the start date to combine your Bb Learn course shells to allow for changes to the Schedule of Classes, departmental approval, etc.
Instructors and TAs are added to the LOUIE Schedule of Classes -- enrollment then feeds to Bb Learn (this can takes several hours to overnight). You may want to add another instructor, teaching assistant, or course designer. There are several roles available in Bb Learn; below is a brief explanation of each role, as well as instructions on how to have people added in each role:
- Secondary instructor - a seondary instructor has "Teach" access in the course: the secondary instructor may access the grade center, interact with students in the discussion forums, grade quizzes and assignments, etc.
Your deparment must add your secondary instructor in the Schedule of Classes (LOUIE); this will give the secondary instructor access to the Bb Learn course as an instructor
- Teaching Assistant - A teaching assistant has "Teach" access in the course: the teaching assistant may access the grade center, interact with students in the discussion forums, grade quizzes and assignments, etc.
Your deparment must add your teaching assistant in the Schedule of Classes (LOUIE); this will give the teaching assistant access to the Bb Learn course as a teaching assistant
- Designer (Course Builder) - A designer, or course builder, may add, delete and change course content. A designer does not have access to the grade center, and cannot grade student work; the designer role is only intended to add and update course content.
- If your Designer will have no other role in the course (is not, and will not be either a Secondary Instructor or a Teaching Assistant), you may use the Manage Users tool (available under Course Tools) to add your own Designer.
- If your Designer is already a Teaching Assistant or Secondary Instructor in your course, do not use the Manage Users tool to add him or her as a Designer. Instead, simply contact the e-Learning Center (firstname.lastname@example.org) with the specific course information and the person's name and UserID, and ELC will add Designer access.
- Students - students are added to the course as they enroll through LOUIE (it may take several hours for their enrollment to feed from LOUIE to Bb Learn).Students have access on the class start date.
3. Creating Content in the Class Shell
The entire content of another course may be copied into your current course by the e-Learning Center. If you wish to have this done, please do not add any content to the current (empty) course.
If you intend to combine two or more sections into one, please work with your class scheduler to do that before you request the course copy; once they are combined in Bb Learn, request your course copy from the e-Learning Center.
To request course copies, please email email@example.com with all of this information:
Semester, Course and Class Number to copy from
Semester, Course and Class Number to copy to
Copy from: Spring 2013 ACC-666 SEC801 (1131-1234)
Copy to: Fall 2013 ACC-666 SEC802 (1137-5678)
Please request course content copies at least 2 weeks before your course begins!
NOTE: please do not request a course copy now if you intend to make more changes to your current course, and you want those changes to be incorporated into your new course; instead, please wait until changes are complete — as long as this is two weeks before the class begins — before requesting the course copies (it takes multiple steps to clear the outdated content).
Building Course Content
To learn more about building your own content in your course shell, please review the Create Content tutorial.
4. Course Begins
- Start Date - students will have access to the course on the course start date.
- Open Course Early - instructors can request that courses open to students a week prior to the start date. If you need the course opened even earlier, please have your Chair, Dean, or Department Head email firstname.lastname@example.org requesting this action.
After the Course Ends
- Student Access - students have access to the course for two weeks after the course end date.
- Incompletes - if a student needs access to the course shell after this two-week period, please email the following information to email@example.com:
- Class information (include semester and class number)
- Student name and ID
- When the student's access should expire
- Class Deletion - the class will remain available on Bb Learn for two years and two weeks after the course end date. The course will be deleted from Bb Learn.