Modifying Course Mappings

Modifying Course Mappings

You may change the evaluation that a course is mapped to only if no evaluations for that course have been submitted. Even if evaluations have been submitted, you may still change the Close Date and/or Release Date. For instance, you may check an evaluation's status and find that the day before it closes, only 10% of students have submitted. You may wish to extend the Close Date and urge students to complete the evaluation.

Before students may use an evaluation for a specific course, that course section must be mapped to an evaluation that you have already created or edited. Mapping the evaluation simply tells the system which evaluation you wish to use for a specific course section. One evaluation will often be mapped to many course sections, and may even be used for different courses. For example, Dental Hygiene may wish to use one evaulation for all undergraduate Dental Hygiene courses, and a different evaluation for all graduate courses.

  1. Access the Online Course Evaluation Admin site.
  2. Select Modify Course Mapping , then click Perform Selected Action.

    Modify Mapping

  3. Select a Term and click Submit.

    Select Term

  4. Select a specific Session if you wish, and click Submit (most users simply leave Session set to All).

    Select Session

  5. Choose a Department from the Dept. drop-down list and click Submit.

    Select Department

  6. Choose a Subject, then click Submit (sometimes there will only be one subject).

    Select Subject

  7. You will now see a list of course sections matching the criteria you have selected, their current mapping, and whether or not each evaluation has answers (in which case you may not re-map it). There are several options:
    1. To change a course section's evaluation (re-map it), choose the new Evaluation to Use under Evaluation Options.

      Evaluation to Use

    2. Select (check the checkbox of) the course section(s) whose mappings you would like to re-map to this evaluation. Note that you may modify multiple sections at once to the same evaluation (but only if they have no answers). In the screenshot below, we have chosen to map the evaluation "(554) BA 500 " to the first 2 sections of Accounting 205 in the list that were initially mapped to "(1841) ACC 999 Courses.". Click Update Selected to map the evaluation to those sections.

      Update Mapping

    3. If you wish to change any dates, you may re-select (check the checkbox of) the section(s) whose Open, Close and/or Release Dates you wish to change, and use the appropriate calendar tool to choose a new date. In the example below, we are selecting a new Close Date for the first ACC-205 section; once you have chosen a new date in the calendar, be sure to click Update Selected to enter the new date.

      Change Close Date

    4. Once you have updated the mapping and (if necessary) any dates, be sure that all course sections you wish to modify are still selected (checked) and click Submit to apply all of your changes. This may take awhile, depending on how many courses you are modifying.


      After submitting you should receive a confirmation screen showing your changes.